Excel Project 1 – MS Excel

November 4, 2019

Excel Project 1 – MS Excel
(Fall 2019)
Use the following project description to complete this activity (all the details are included in this document, in
the 22 steps below). For a review of the rubric used in grading this exercise, click on the Assignments tab,
then on the title “Excel Project 1.” Click on Show Rubrics if the rubric is not already displayed.
Summary
Create a Microsoft Excel workbook with four worksheets that provides extensive use of Excel capabilities
including charting, and written analysis and recommendations in support of a business enterprise.
A large rental car company has two metropolitan locations, one at the airport and another centrally located in
downtown. It has been operating since 2016 and each location summarizes its rental car revenue
quarterly. Both locations rent four classes of cars: economy, premium, hybrid, SUV. Rental revenue is
maintained separately for the four classes of rental vehicles.
The data for this case resides in the file fall2019rentalcars.txt and can be downloaded by clicking on the
Assignments tab, then on the data file name. It is a text file (with the file type .txt).
Do not create your own data. You must use the data provided and only the data provided.
Default Formatting. All labels, text, and numbers will be Arial 10, There will be $ and comma and
decimal point variations for numeric data, but Arial 10 will be the default font and font size.
Tutorials
Note: Tutorials that address activities used in this project have been assigned in Week 1, 2 and 3.

Step Requirement Comments
1Open Excel and save a blank workbook with the following
name:
a. “Student’s LastFirstInitial Name Excel Project 1”
Example: SmithJaneP Excel Project 1.
b. Set Page Layout Orientation to Landscape.		Use Print Preview to
review how the first
worksheet would
print.
2 Change the name of the worksheet to Analysis by.
3In the Analysis by worksheet:
a. Beginning in Row 1, enter the four labels in column
A (one label per row) in the following order: Name:,
Class/Section:, Project:, Date Due:
b. Place a blank row between each label. Please note
the colon : after each label.
c. Align the labels to the right side in the cells
It may be necessary to adjust the column width so the four labels
are clearly visible within Column A (not extending into Column B).		Format for column A:
• Arial 10 point
• Normal font
• Right-align all
four labels in the
cells
Step Requirement Comments
4In the Analysis by worksheet with all entries in column C:
a. Enter the appropriate values for your Name (in cell C1), Class
and Section, Project, Date Due across from the appropriate
label in column A.
b. Use the formatting in the Comments column (to the right).
It may be necessary to adjust the column width so the four labels
are clearly visible and are clearly visible within Column C (not
extending into Column D).		Format for column C:
• Arial 10 point
• Bold
• Left-align all four
values in the
cells
5a. Create new worksheets:
Data, Sorted, and Airport.
Upon completion, there should be Analysis by as well as
the three newly created worksheets.
b. Delete any other worksheets.
Note: The three new worksheets might not have Arial 10 point as
the default type so it may be necessary to change the font and
point to Arial 10 for the new worksheets.
6If necessary, reorder the four worksheets so they are in the following
order: Analysis by, Data, Sorted, Airport.
7After clicking on the blank cell A1 (to select it) in the Data
worksheet, import the text file fall2019rentalcars.txt into the Data
worksheet. The data should begin in Column A, Row 1.
It will be necessary to change Revenue data to Currency format ($
and comma (thousands) separators) with NO decimal points, and to
change NumCars data to number format, with NO decimal points,
but with the comma (thousands separator). Note: in the Currency
format there is NO space between the $ and the first numeric
character that follows the $.
Though the intent is to import the text file into the Data worksheet,
sometimes when text data is imported into a worksheet, a new
worksheet is created. If this happens, delete the blank Data
worksheet. Then change the name of the new worksheet with the
imported data as “Data”. Make sure worksheets are in the correct
order per Item 6.		Format:
all data (field names,
data text, and data
numbers)
• Arial 10 point.
The field names should
be in the top row of the
worksheet with the
data directly under it in
rows. This action may
not be necessary as
this is part
of the Excel table
creation process. The
data should begin in
column A.
Step Requirement Comments
8In the Data worksheet:
a. Create an Excel table with the recently imported data.
b. Pick a style with the styles group to format the table (choose a
style that shows banded rows, i.e., rows that alternate
between 2 colors).
c. The style should highlight the field names in the first row.
d. Ensure NO blank cells are part of the specified data range.
e. Ensure the table has headers.
f. Ensure that Header Row and Banded Rows are selected in the
Table Style Options Group Box, but do NOT select a Total
row.		Some adjustment may
be necessary to column
widths to ensure all field
names and all data are
readable (not truncated
or obscured).
9In the Data worksheet:
a. Select the entire table (data and headers) using a mouse.
b. Copy the table to the Sorted worksheet.
c. The upper left-hand corner of the header/data in
Sorted should be in cell A1.
d. Adjust columns widths if necessary to ensure all data and field
names are readable.
e. Make sure that all the format requirements for the Data
Worksheet are met in the Sorted Worksheet
10In the Sorted worksheet:
a. Select all the cells with data in the table (including the header
row.
b. Sort the data by location (ascending).
c. Adjust column widths if necessary to ensure all data and field
names are readable with no truncation.		Ensure all the table is
selected, NOT just
the location column.
Format:
All data (field names,
data text, and data
numbers)
Arial 10 point.
Step Requirement Comments
11a. Copy the entire table from the Sorted worksheet to the
Airport worksheet. In the Airport worksheet, the field names
should be in row 1 and the Year column should be in column
A.
b. Some column adjustments may be necessary so that the field
names as well as the data is all legible.
c. Make sure that the same format requirements for the Data
Worksheet are met in the Airport Worksheet.		Ensure all cells with
data are selected.
Format:
All data (field names,
data text, and data
numbers)
Arial 10 point.
12In the Airport worksheet:
a. Delete all the rows in the table where the data is for
a. Downtown.
b. b. The field names should remain at the top of the table. c.
The remaining data should be for the Airport location.
13In the Airport worksheet, using a custom sort:
a. Sort all the data first by CarClass (Ascending),
b. then by Year (Ascending),
c. then by Quarter (Ascending).		Ensure that all cells with
data have been selected
before sorting. This sort
is completed in a single
step, not 3
separate steps.
14In the Airport worksheet:
a. Add a new column heading AvgRev for the column where
the average revenue per car for each row will be calculated
and displayed. This column must be the next column to the
right of the NumCars column, the column heading should be
in Cell G1.
b. Add a formula to calculate the AvgRev by dividing the
contents of the Revenue cell by the contents of the NumCars
cell for each data row in the table
c. The AvgRev values format is currency (a $ and two decimal
points) with no space between the $ and the first number
following it. When you are clicking on cells to construct a
formula in cell G2, while you may be expecting to see
E2/F2 what may appear in the cell editor is
Revenue/@NumCars, a result of using an Excel table.
d. Column adjustment may be needed to ensure both the title
and the data is visible.
e. Apply the formatting instructions in the Comments column
(next column at right).		The format of the table
must be extended to
the new column.
Format:
• Arial 10 point
• data values for
AvgRev are
Currency Format
(using the Format
Cells option). A
typical AvgRev
value could be
$123.45, for instance
with no space
between the $ and
the 1.
• Revenue and
NumCars format
from Data
Worksheet.
Step Requirement Comments
15In the Airport worksheet:
a. Create a range named AE that includes every AvgRev value
for all Economy cars.
b. Create a range named AH that includes every AvgRev value
for all Hybrid cars.
c. Create a range named AP that includes every AvgRev value
for all Premium cars.
d. Create a range named AS that includes every AvgRev value
for all SUV cars.		Defined Avg Rev
Ranges
AE is Airport Economy,
AH is Airport Hybrid,
AP is Airport Premium,
AS is Airport SUV.
16In the Airport worksheet:
a. In row 1, two or three columns to the right of the AvgRev
column:
b. Create a label called Average QuarterlyRevenue per
Economy Car (Airport) in row 1.
c. Immediately (same column, next row down) under the
Economy label create a label called Average Quarterly
Revenue per Hybrid Car (Airport) in row 2.
d. Immediately (same column, next row down) under the Hybrid
Car label, create a label called Average Quarterly Revenue
per Premium Car (Airport) in row 3.
e. Immediately (same column, next row down) under the
Premium label, create a label called Average Quarterly
Revenue per SUV (Airport) in row 4.
f. Apply the formatting instructions in the Comments column
(next column, at right).		Format:
• Arial 10 point
• Bold
• Left-justified
Note: If the sort does
not result in sequential
row listing of all cars
of the same class, the
ranges will be difficult
to create as well as to
evaluate.
17In the Airport worksheet:
In the first fully visible cell to the right of the of the widest of
the four labels so that all four values are in the same column
aligned with the appropriate row for the specified carclass:
a. Calculate the Average Quarterly Revenue (AQR) for the
Label-indicated carclass for each of the four carclasses.
b. Use the average function and the named range (AE, AH, AP,
or AS) ONLY NOT a range of cells.
Ensure each of four averages is Currency format with two decimal
places preceded by a $ with no spaces between the $ and the first
number.		Format:
• Arial 10 point
• Normal
• Currency ($ and two
decimal places).
Truncation (cut off) of
any of the four labels is
not acceptable.
18In the Airport worksheet:
In the AvgRev column, use conditional formatting to identify all
AvgRev values where the AvgRev is greater than (>) the Average
Quarterly Revenue FOR THAT CARCLASS calculated in Item 17
above. DO NOT USE the calculated AQR number in the
conditional formatting rule. Instead, use the absolute cell reference
where that Average Quarterly Revenue value is stored so that if
either Revenue or NumCars change in a particular row the
conditional formatting will be based on the updated value for
Average Quarterly Revenue. The result will be four conditional
formatting rules using the values calculated for each of the four
classes in step 17.		Format:
The highlighted AvgRev
cell should be Green Fill
with Dark Green Text.
Step Requirement Comments
19In the Airport worksheet:
a. Create a column or bar type of chart that clearly shows the
average revenue (AvgRev) for Hybrid vehicles for 2016 to
2018 by quarter.
b. Provide an internal chart title that explains what is
portrayed on the chart. The year and the quarter must be
included in the chart for clarity.
c. Place the chart one or two rows below the four labels and
left-aligned in the same column where the four Average
Quarterly Revenue labels begin.		You will have ten bars in
your chart, one for each
quarter. Each bar
represents the average
revenue per hybrid car
for ten quarters – airport
location only.
20In the Airport Worksheet:
a. Create a column or bar type of chart that clearly shows the
average revenue (AvgRev) for Premium (carclass) vehicles
for the four 2016 quarters.
b. Provide an internal chart title that explains what is portrayed on
the chart. The two chart titles should be similar (except for the
text difference in
carclasses).
c. Place the chart two or three rows below the first chart and
positioned so that left sides of the two charts are in alignment.		You will have four bars
in your chart, one for
each quarter. Each bar
represents the average
revenue per premium
car for four quarters –
airport location only.
For the questions below, present your answers in a very readable format left-aligned with and one or
two rows beneath the lower chart. You can type your answer in one cell, then highlight and select
several rows and columns, selecting merge cells and selecting Wrap Text. Change the text from
Center to Left justification. Do NOT widen the columns as this will adversely impact the appearance of
the worksheet. Play with this a bit. If you simply type your answer on a single line in that will also be
ok. But be sure the entire answer can be read without the reader having to change any
formatting. Reading the answer in the cell editor is NOT acceptable; the answer must be visible
in the worksheet itself.
21Question 1: Based on the hybrid AvgRev chart above, is there a
trend? In addition to the yes or no response, explain (give
reasons) for the trend or why there is not a trend to be observed.
Label your response Question 1. Answer this question in 2 to 3
sentences left-aligned with and under the lower chart. DO NOT
change your spreadsheet. Just respond to the question.		Format:
• Arial 10 point
• Normal/Black
• Left-align text in
the cell
22Question 2: If you had to display a chart for the AvgRev
(based on the data in this worksheet) for all four carclasses
for the ten quarters into one chart, what type of chart of
chart would you use and why would you use it?
Label your response Question 2. Answer this question in 2 to 3
sentences in a new row left-aligned with the Question 1 response
and one or two rows beneath it.		Format:
• Arial 10 point
• Normal/Black
• Left-align text in
the cell
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